Who we are
As a group of local people post Brexit we aim to provide:
SALISBURY FOR EUROPE COMMITTEE
CONSTITUTION FOR UNINCORPORATED ASSOCIATION SALISBURY FOR EUROPE
The name of this association is Salisbury for Europe.
2. FOUNDING BELIEFS AND OBJECTS
Salisbury for Europe is a cross-party, collaborative group campaigning democratically for the UK to remain within the European Union and working with other groups to champion human rights, peace, prosperity and respect for the environment at home, in Europe, and around the globe.
We aim to celebrate our shared European history and culture and to defend the many achievements of the European project, including peace, human rights, the free movement of peoples, environmental concerns, workers’ wellbeing and the many shared political, historical and cultural institutions.
- lives in Salisbury or the surrounding area or has an interest in Salisbury, and
- supports the aims of Salisbury for Europe.
- demonstrates that he or she does not support the founding beliefs or objects of Salisbury for Europe, or
- exhibits any offensive behaviour, or
- contravenes the Equality Policy.
4. EQUALITY POLICY
Salisbury for Europe will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.
5. EXECUTIVE COMMITTEE
The Executive Committee will consist of eight elected officers:
- A Chair who will chair meetings
- A Vice-Chair
- A Secretary who will take minutes of decisions and maintain other records as provided for in this constitution
- A Treasurer: who will be responsible for maintaining accounts
- A Secretary
- Three general officers
The officers will be elected at the Annual General Meeting. The list of officers will be maintained by the Secretary.
If an officer stands down during the year or fails to attend more than five Executive Meetings without an apology, the remaining members of the Committee may agree to appoint another Supporter to replace that officer until the next Annual General Meeting.
The Executive Committee will carry out the business of Salisbury for Europe. The Committee may form such sub-groups and include other members in those sub-groups as is expedient for its work.
6.1. Annual General Meetings (AGMs)
An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.
Notice will be given of AGMs by either email or a posting on the Association’s website, giving the venue, date and time. Supporters may email the Secretary with suggestions of issues to be discussed.
The quorum for the AGM will be 30% of Supporters or twenty Supporters, whichever is the lower number.
At the AGM the Executive Committee will nominate an officer or executive member to present:
- a report of the work of Salisbury for Europe over the year
- the strategy and plan of work for the next year
- a financial report of Salisbury for Europe over the previous year.
The officers of the Executive Committee for the next year will be elected at the AGM by the Supporters.
Nominations for the Executive Committee must be made to the Secretary at least 3 days before the AGM.
6.2 Special General Meetings
The purpose of Special General Meetings will be to address, as a matter of urgency, matters that would usually be considered at an AGM or urgent matters of significance to Salisbury for Europe.
The Secretary will call a Special General Meeting at the request of the Executive Committee or at the request of least twenty Supporters giving a written request to the Secretary stating the reason for their request.
The meeting will take place within twenty-one days of the request with the same notification as for AGMs.
6.3 Executive Meetings
Executive Committee Meetings will be held to make day-to-day decisions as to the business of Salisbury for Europe.
Executive Committee Meetings will take place as often as required but at least every two months.
Executive Committee Meetings will be open to any Supporter wishing to attend but such attendees may not vote.
7. RULES OF PROCEDURE FOR ALL MEETINGS
All questions that arise at any meeting will be discussed openly and the meeting will seek to find a consensus that everyone present can agree to.
The Chair or, in the Chair’s absence, the Vice-Chair, will chair meetings.
If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of Supporters present. If the number of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote.
8. FINANCES AND AUTHORITIES
All money raised by or on behalf of Salisbury for Europe is only to be used to further the founding beliefs and objects of the Salisbury for Europe, as specified in item 2 of this Constitution and as further described in the Objectives and Code of Conduct.
An account will be maintained on behalf of Salisbury for Europe at a bank agreed by the Executive Committee.
Three cheque signatories and bank card holders will be chosen from the Executive Committee (one to be the Treasurer). Cheques will be signed by two officers.
Salisbury for Europe shall not be permitted to borrow money or make loans.
Any expenditure of funds held by Salisbury for Europe requires prior approval of the Executive Committee. The Executive Committee may provide prior approval by setting a budget for the Executive or individual executive members to manage and spend.
The Treasurer will be responsible for recording approvals of budgets and the Treasurer will report to the Executive Committee any instances of non-compliance.
Records of income and expenditure will be maintained by the Treasurer and a financial statement given at each Executive Meeting.
The entry into contracts for the benefit of Salisbury for Europe and the terms of those contracts shall be approved by the Executive Committee. Without prejudice to any other insurance policies that may be desirable in respect of the activities of Salisbury for Europe, the Executive Committee may approve the provision of officer’s insurance to cover the personal liability incurred by the officers in respect of their duties.
9. AMENDMENTS TO THE CONSTITUTION
Amendments to the Constitution may only be made at the AGM or a Special General Meeting.
Any proposal to amend the Constitution must be given to the Secretary in writing. The proposal must then be made avaiable with the notice of meeting.
Any proposal to amend the Constitution will require a two thirds majority of those present and entitled to vote
If the Executive Committee decides that it is appropriate to dissolve Salisbury for Europe it may call a Special General Meeting to do so.
The sole business of the meeting will be to decide whether to dissolve Salisbury for Europe.
If it is agreed to dissolve Salisbury for Europe, all remaining money and other assets will be donated to a Salisbury charitable organisation to be agreed at the meeting which agrees the dissolution.